Expense Claim for Travel
Per Diem (Meal Allowance)
A contractor shall be reimbursed per diem for meals paid by the contractor while traveling at the request of Certification Central,
up to the allowable rates established below (meal receipts are not required.) A contractor will not be reimbursed for the
first quarter if travel began after 7:00 a.m. In order to claim expenses for the second and third quarters, the contractor
must have been in travel status one hour before the start of the quarter being claimed, and travel status must extend at
least one hour into the quarter being claimed. No meals are reimbursed if total travel status is less than 4 hours. Meals
in the city of residence/employment and meals provided by a conference are not reimbursable.
Per Diem for travel within North Dakota
$ 7.00 1st qtr. 6:00 am to 12:00 pm (20%)
$10.50 2nd qtr. 12:00 pm to 6:00 pm (30%)
$17.50 3rd qtr. 6:00 pm to 12:00 am (50%)
$17.50 3rd qtr. 6:00 pm to 12:00 am (50%)
Lodging
Copies of itemized lodging receipts are required. Certification Central will not reimburse incidental expenses (e.g., movies, phone, etc.),
however, applicable taxes are reimbursed. Travelers need to exercise diligence in securing hotel rooms at the best
possible rate.
Transportation
• Effective January 1, 2021, in-state mileage for personal car use is reimbursed at $.56 per mile both ways.
• Reimbursements for airline ticket or other travel must be specified in the contract. Contractor will be
reimbursed for coach class tickets and must exercise diligence in securing the best possible rates. Receipts
showing flight itinerary are required.
• Luggage fee will be reimbursed only for the first piece of checked luggage unless specified in the contract.
• Car rental is not an allowable expense.
Miscellaneous
• All allowable travel expenses (other than meal per diem) greater than $10 must be documented with itemized
receipts (luggage, taxi etc.)
• Parking fees at a motel/hotel or an airport require a receipt and will only be reimbursed for overnight travel.
• Contractors are requested to submit reimbursement claims within 30 days of travel.
